(Amended till 15.11.2007)


1.                  BASIC PRINCIPLES 

1.1                          All employees of the KVS are liable to be transferred and posted anywhere in India, at any time, and for any period, as requirements of public service and of the Sangathan may dictate.  Transfers and postings are a right of the Sangathan which it would endeavour to exercise in the best interest of the students, with due regard to the principles of equity and transparency  vis-a-vis its employees. 

1.2                          These guidelines regarding transfers are meant essentially for the internal use of the Sangathan and do not vest any employee with any right. 

1.3                          Objectives of the Sangathan’s transfer policy are: - 

i.)                  To deploy available staff in an optimum manner so that, inter-alia, employees are evenly distributed across regions and schools, with special regard to the interest of students in Priority Areas [as defined in para 2(1)(xi)]  

ii.)                 To maximize the overall satisfaction level of its employees, subject always to the paramount need to protect academic interests of students and administrative efficiency of the organization.

2.         DEFINITIONS 

(1)        In these guidelines unless the context otherwise requires:

i)                    “Category whose Dislocation will be Avoided (CDA)” means persons falling in one or more of the following categories: -

·        ‘MDG’,  as defined in Clause (viii) below,

·        ‘DSP’,  as defined in Clause (iv) below, and who have been transferred on ground of  DSP in the last three years as on 31st March of year. (Amended on 15.11.2007)

·        ‘LTR’, as defined in Clause (vii) below,

·        Physically challenged employees, as defined in Clause (x) below,

·        Employee whose spouse is also a KVS employee and is posted at the same station, and

·     President/General Secretary of recognized service associations of KVS, who are also members of JCM.  

ii)                   “Commissioner” means Commissioner, Kendriya Vidyalaya Sangathan, including any officer thereof who has been authorized or delegated to exercise all or any of the powers and functions of the Commissioner.

iii)                 “Dependent son/daughter”: - Son will be deemed to be dependent till he starts earning or attains the age of 25 years, whichever is earlier or suffers from permanent disability of any kind irrespective of age limit.  Daughter will be deemed to be dependent till she starts earning or gets married, whichever is earlier, irrespective of age limit.

iv)                 “DSP” means  an employee whose spouse has died within two years, as on 31st March of the year.

v)                  “Employee spouse” means a spouse who is a paid employee in an organisation, and does not  include a self-employed spouse.

vi)                 “Hard station” means a place notified as such by the Sangathan.

vii)               “LTR” means an employee who has less than three years to retire, as on 31st March of the year.

viii)              “MDG” means an employee seeking transfer on the basis of one or more of the medical conditions listed in Annexure-1, affecting himself/herself, spouse or dependent son/daughter.

ix)                 “PS” means Posting with Spouse.

x)                  “Physically Challenged Employee” means an employee who has been sanctioned Conveyance Allowance due to visual and/or orthopedic disability, as per instructions of the Central Government.

xi)                 “Priority Areas” means  the North Eastern Region (including Sikkim), A&N Islands and Hard and Very Hard Stations elsewhere.

xii)               “ Priority Category for Grant of Request Transfer (PCGR)” means  a person falling in one or more of the following categories : -

·        MDG,

·        DSP,

·        LTR,

·        person who has completed his tenure in Priority Areas. 

xiii)              “Region” means a region as notified by the Commissioner, comprising Kendriya Vidyalayas in a specified area of the country and placed under the charge of an Assistant Commissioner.

xiv)              “Sangathan” means the Kendriya Vidyalaya Sangathan (KVS).

xv)               “Service” means the period for which a person has been holding charge of a post in the Sangathan on a regular basis.

xvi)              “Station” means any place or group of places as notified by the KVS for the purpose of   transfers, from time to time.

xvii)            “Stay” means service at a station excluding the period or periods of continuous absence from duty exceeding 30 days (45 days in case of Priority Areas) at a stretch other than on training or vacation.

xviii)          “Teacher” means all categories of teachers in the employment of Sangathan but does not include functionaries in the rank of Vice-Principals, Principals, Education Officers and above, for the purpose of transfer.

xix)             “Tenure” means a continuous stay for a specified period by different categories of employees in different parts of the country.  Reference  date for Priority Areas for determination of tenure is 30th June of the year.  For all other places the reference date shall be 31st March of the year.

xx)               “Very hard station” means a place notified as such by the Sangathan.

xxi)             “Year” means a period of 12 months commencing from 1st April.

xxii)    "No taker vacancy" means a vacancy which remains vacant after the operation of priority list - I and II of request transfers (Inter as well as Intra regional request transfers). (Amended on 15.11.2007)

(2)        Unless the context otherwise indicates:

a)   words importing the singular number shall include plural number and vice-versa.

     b)    words importing the masculine gender shall include the feminine gender. 


(1)               Subject  to the general powers of the Commissioner to effect all manner of transfers of persons upto the level of Education Officers, transfers of the kind shown in Col. 1 below will be effected by the authorities shown against them in Col.2:-


Type of Transfers

Authority which will transfer





(i)      Inter-regional  Transfers

(ii)     Intra-regional Transfers of Principals and Vice-Principals



Intra-regional Transfers  of employees upto the level of PGTs, except:-

(i)      Admn. Transfers on grounds of misconduct or unsatisfactory performance[vide para 8(iv),  below] 

Assistant Commissioner, on the recommendation of the Regional Transfer Committee (RTC)


Intra-regional transfers of the following kinds upto the level of PGTs:-


(i)     Mutual Transfers, and 

(ii)    Admn. Transfers on grounds of misconduct  or unsatisfactory performance [vide para 8(iv),  below]

Assistant Commissioner


(2)               The Regional Transfer Committee mentioned in sub para(1) above will consist of the following, viz.,


Assistant  Commissioner



Senior-most Education Officer of the Region – to be nominated by the Assistant Commissioner



Two senior-most Principals  of the Region – to be nominated  by the Assistant Commissioner



Administrative Officer of the Regional Office  [or Superintendent (Admn.) if AO’s post is vacant].



Provided that  if both the senior-most Principals in a Region are male, then only the senior of the two will be nominated as a member, and the senior-most lady Principal of the Region will be nominated as the second member:

PROVIDED  further  that if the senior-most Education Officer of the Region, or any of the  two  Principals who is otherwise eligible to serve as member of the Regional Transfer Committee, as per the above provision, has been punished in the last ten years, or disciplinary/criminal proceedings are currently either pending or contemplated against him, the next senior-most Education Officer/Principal, not suffering from such a disqualification, will be nominated to the Committee.

(3)               Recommendations of the Regional Transfer Committee shall as far as possible be unanimous.  However,  in case of irreconcilable difference of opinion amongst its members, the majority view will prevail.  In case of equality of votes, the Chairman will have a casting vote.  

(4)                It will be the responsibility of the Chairman to ensure that recommendations of the Committee are fully in accordance with these guidelines.   In case, in his opinion,  a majority recommendation  is inconsistent with these guidelines,  he will not implement it  but  will refer the matter to the Commissioner for orders. 


Transfers shall be of two types, namely: -

i)                    “Administrative transfers” which Sangathan orders, suo-moto, and

ii)                   “Request transfers” which are ordered by the Sangathan on the basis of requests made by an employee. Admissibility for  transfer TA in the case of the two types of transfers shall be as given in Para 20, below.


Since the number of students, classes, sections and subjects to be taught in a Kendriya Vidyalaya vary from year to year, the Commissioner will issue, by 30th November every year,*  an order allocating the posts of various categories to each Kendriya Vidyalaya for the next academic session.  This allocation order will form the basis of determination of school-wise surplus/deficit of personnel till the end of the next academic session.  


            Based on the post allocation order issued under Para 5, the Assistant Commissioner of the region will determine for each Kendriya Vidyalaya of the region, by 15th December, the school-wise number of (i) persons in surplus, and (ii)  vacancies.


7.1        In the Kendriya Vidyalayas where teachers are in surplus, action will be taken to reduce such  surplus to zero, in the following manner:

(i)                  All teachers of relevant category working in Kendriya Vidyalayas having a surplus  in that category will be notified that teachers of that category in requisite numbers need to be transferred out to eliminate the surplus, and it will be  ascertained whether  any of them are willing to be transferred out to other KVs within  the region having vacancies in relevant category.   To the extent possible, surplus will be eliminated by transferring willing teachers,  who respond to the above notice, to vacant posts within the Region.     

 (ii)                Since some  surplus  may remain after  (i) above, person(s)  in requisite numbers will also  be identified  at the station where each school having  a surplus   is located for effecting administrative transfer to the extent   of such remaining surplus.  This will be done   on the basis of highest station seniority of teachers not belonging to the CDA category.

Preferences of such teachers from  among available vacancies in KVs of the Region will also be ascertained.   Preference of such persons (Amended on 15.11.2007) under  (i) above and those identified  under (ii) above  will be called at the time of calling for the details of surplus staff (Amended on 15.11.2007) by 10th January, and transfers will be effected, in that order, with due regard to their choice  from amongst available vacancies, and  as per the guidelines  in paras 13 and 14, below, by 15th January. 

7.2       In some cases there may be surplus staff in a particular category, in a region  as a whole.   To that extent, persons of that category will have to be transferred out of the region.   Such persons will be those who can not be accommodated within the region by following the  exercise spelt out in  para 7.1 above.  List of such persons, along with their preference for other  regions, will be sent by the Assistant Commissioner to the Commissioner by 20th January, who will then transfer them to regions  having net vacancies in that category, in the manner provided in paras 13 and 14,  by 31st January.

7.3       Vacancies arising on account of superannuation upto  31st July  of the year at stations  from which teachers are transferred out   on  administrative grounds under  paras 7.1(ii) and 7.2 above,  shall be filled up by re-posting of  teachers who are  so transferred out, in pursuance of the above   paras.  While doing so, priority would be given to teachers  who are transferred out of the region,  and wherever   applicable, it will  be specified in their  initial  transfer order itself that they will stand  re-posted to their original  station on superannuation of the person concerned.  


                        Besides transfers to eliminate surplus, as indicated in Para 7 above, other administrative grounds on which staff may be transferred are as follows: -

i)                    Due to completion of maximum tenure prescribed for certain posts as specified below:





Assistant Commissioner



Education Officer




                                  05(Amended on 15.11.2007)

                          In case of Principal, Commissioner may extend the period of service beyond five years at a Vidyalaya in order to promote academic and overall quality of administrative excellence. The transfer cases of Principals who have not completed five years in the same school (Amended on 15.11.2007) will be examined and transfer effected to the extent necessary in pursuance to the objectives spelt out in para 1.3.

ii)         To fill up vacancies in Priority Areas.

iii)        To accommodate requests of teachers belonging to PCGR category for a place   where no vacancy is available.

iv)                 On grounds of misconduct or unsatisfactory performance, as evidenced by issue of a charge-sheet under Rule 14 of the CCS (CC&A) Rules, 1965 or imposition of a minor penalty under Rule 16 of the CCS (CC&A) Rules, 1965.

v)                  Closure of a Kendriya Vidyalaya.

vi)                 Other administrative exigencies.


(1)        (1)     One tenure  posting  of all male teachers/officers and non-teaching staff in the rank of Superintendent and above in Priority Areas will be mandatory before they complete 35 years of age.
   (1)(A).  The minimum tenure which every employee, once posted in priority areas will have to complete in such areas will be as follows: (Amended on 25.04.2006)

S. No.

Type of Station

Minimum tenure (in years)


North-Eastern Region (except its Very Hard Stations) and Hard Stations elsewhere



Very Hard Stations


          Explanation: -  Where a person has worked in  stations of both the kinds mentioned above, tenure at a Station of category (2), will be treated as being equivalent to 1 ½ times the tenure at a station of  category (1) for purposes of determining  whether  he has completed the minimum prescribed  tenure.


(2)                    After completion of the tenure prescribed above, if a person requests to be transferred out, he will, as far as possible, be given a posting of his choice in the PCGR category.






(3)                    As per objectives of the transfer policy as mentioned in para 1.3 (i), the procedure for transferring teachers to fill up vacant posts in Kendriya Vidyalayas situated in Priority Areas shall be as follows: -

(i)         Vacancies in KVs in Priority Areas shall be published on the website of KVS and all Regional Offices, by 31st January, and applications of willing persons will be invited upto 15th February, for transfer to such vacancies.  Based on applications received, orders posting teachers/employees to vacant post in KVs, of their choice, shall be issued by the Commissioner, by 25th February.

(ii)        In addition to (i)  above, 25% of anticipated vacancies in KVs  located in Priority Areas as on  1st April of the following year will be filled up through  administrative transfers. To fill up vacancies to this extent, senior-most male teachers upto 35 years of age, as  on 31st March of the year, based on   all-India Seniority list, who have not completed prescribed minimum tenure in Priority Areas shall be transferred to such areas subject to their not belonging to MDG, DSP and Physically Challenged categories.  In addition, during 2007, those teachers who have completed less than one year at the present place of posting as on 31.3.2007 shall not be transferred to Priority Areas except on request.

(iii)             Inter-regional Transfer of Teachers as per   (ii) above will be ordered by the Commissioner, specifying the region but generally without specifying the school, by 25th February.  Posting to specific  schools will be done by the Assistant Commissioner on the recommendations of the Regional Transfer Committee, by 10th March.



            School-wise vacancies in KVs outside Priority Areas, determined after issue of transfer orders as per paras 8 and 9 above, will be displayed by the KVS (HQ) and Regional Offices on their Website by 5th December.




11.1The Assistant Commissioner of the region shall receive applications for request transfers through the respective Principals of Kendriya Vidyalayas till 22nd December.  The applications received in the Regional Offices shall be sorted and intra-regional applications will be retained. Applications for inter-regional transfers shall forwarded to  KVS (HQ) so as to reach it  by  10th January.

11.2          Applications for transfers will be made in Form – 1 appended to these guidelines. In this proforma a person requesting for transfer may indicate choice of  upto 05 stations in one or more Regions.



12.1     Cases where requests for transfers shall not be considered: -

            In following cases, requests for transfer shall not be considered:

i)                    Request of a direct recruit for transfer from the place of first posting shall not be considered, before completion of  a period of three years in case of male, and one year in case of female employee except to KVs of priority areas (Amended on 24.11.2006).

ii)                   Request for transfer of a person posted on promotion will not be considered before completion of three years in the case of Assistant Commissioner/ Education Officer and one year in other cases except to KVs of priority areas (Amended on 24.11.2006).

iii)                 Principals, Education Officers and Assistant Commissioners will not be transferred back to the same station from where they were transferred earlier, unless a period of three years has elapsed. 

iv)                 Teachers, Education Officers or Assistant Commissioners, who were transferred on administrative ground mentioned in Para – 8(iv) shall not be considered for transfer before completing five years.  Further, they will not normally be transferred to the station from where they were transferred out on the said administrative ground.  However, persons posted to Priority Areas shall be  considered  for transfer on completion of their tenure as specified in Para 9.

v)                  A person who has been transferred on request, will not be transferred on request again in the same academic session.

vi)                 Cases of MDG, DSP and  LTR  categories, where request for transfer has already been granted on these grounds previously.

"However, the bar on request transfer will not apply to a person in category (i) -- (iv) mentioned above, if the person comes under the PCGR category". (Amended on 25.04.2006)

12.2          Extent to which requests from persons belonging to PCGR and non-PCGR categories ` will be accommodated.

          Extent to which requests from persons belonging to PCGR and non-PCGR categories will be accommodated will be  as follows:

S. No.


Extent to which request will be accommodated





First claim on available vacancies


To the extent vacancies are not available, by displacement of employees as per para 15.




To the extent of available vacancies left after accommodating all requests of PCGR category. However,  non-PCGR requests will not be accommodated if grant of such request is likely to jeopardize academic interests of students at the employee’s place of posting

12.3     Criteria for considering request transfers to fill up available vacancies.

Subject to the provisions of Para 12.1, requests made for transfers shall be disposed of in the sequence indicated below: -

i)                    Requests coming under PCGR will be granted as per the options specified in the applications.  Within the PCGR, the order of precedence will be as under: -

a.      MDG,

b.      DSP,

c.       LTR,

d.      Those who have completed their tenure in Priority Areas. 

ii)                  Vacancies for which no requests are received  from teachers coming under PCGR will be considered for posting of applicants belonging to non-PCGR category.  In the event of there being more than one request for the same vacancy, priority for transfer shall be given in  descending order of aggregate  entitlement points calculated as per  para 13 below.   

12.4     Posting with  an Employee Spouse

As far as practicable, request for transfer  to join an employee spouse,  either at the same station or at a nearby  station, shall be considered and for this reason specific entitlement points have been provided in Para 13.  In the event of a tie among the same category of spouses, lady employee would be given preference over male employee, and inter-se priority among different categories shall be as follows: 


Category of Employee Spouse



Where spouse is a Sangathan employee



Where spouse is a Central Government employee



Where spouse is an employee of an autonomous body or PSU under the Central Government.



Where spouse is an employee of a State Government or its autonomous body or PSU



Spouse working in an organization other than 1-4 above.


NOTE: - For ‘Spouse Cases’ the aforesaid priority will be considered only where the teacher seeks transfer to a station (a) other than the one where he is currently posted,  and (b) where the  employed spouse is posted  either at the desired  station or a nearby station.  


For purposes of Para 12.3,  requests will be disposed of based on highest entitlement points assigned as per the following criterion:-

Sl No

Reason / Consideration

Entitlement points


Completion of tenure at a Very Hard Station



Completion of tenure in the  North-Eastern region (except at a  very hard station). and at hard  stations elsewhere.



Stay at the station from where the transfer is being sought (except those covered under Sl.No.1 and 2).

01 for each year of stay   exceeding three years, subject to a maximum of 20 points.


Physically Challenged Employee. 



Unmarried/divorced/judicially separated/ widowed ladies.



Request to be posted with  an Employee Spouse.



Lady teachers who are posted to places more than 500 KMs. away from their home town.


NOTE:- Although the persons covered under S.No. 1 and 2 come under PCGR category, entitlement points are assigned to facilitate decision making as their number may be  quite large and there would be competition among them  for some specific stations/K.Vs. 



14.1          The first priority list shall be prepared by listing of applications received for inter regional transfers  against available vacancies    taking into account the entitlement points as per Para 13 above   and shall be displayed on KVS website  by 20th February.  This priority list shall be prepared in accordance with  para 12 and 13 above.  

14.2     Representations against transfers proposed in the first  priority  list shall be received up to 10th March. 

14.3     After taking  into consideration the representations received  as per para 14.2, final  transfer orders will be issued by  5th April.





15.1     Where transfer is sought by a teacher coming under PCGR and no vacancy is available at the  station of his choice, required vacancy will be created by displacing a teacher of the same category (post/subject) with longest stay at the said station, and not belonging to CDA.  However, nobody shall be displaced in this manner, as far as possible, before completing a tenure of three years. If no non-CDA category employee with more than 3 years’ tenure is  not  available at the station of first choice of a PCGR category employee, the exercise will be done for locating such a person at stations of his second, third and lower choices, in that order.  If no non-CDA employee with more than 3 years’ tenure is available at any of the stations of choice, the non-CDA employee with longest tenure out of all the preferred stations taken together, will be displaced. The displaced teacher will be accommodated  against available nearby vacancy as far as possible  within the region.  The resultant vacancies arising out of transfers orders as per first priority list, will be used to accommodate  non-PCGR category  requests,  who could not be accommodated in the first priority list, to the extent possible. 

            Further, a teacher who has completed tenure in priority area and wants to come to his/her choice place in the priority area, may be transferred on request by displacing the senior most teacher (in the manner as stated above) at the station in case of non availability of vacancy at his/her choice station. This will be applicable to both intra and inter region transfers. The request of the displacee for modification to the choice places will be considered against the vacancies arising up to 30th November of the year   
(Amended on 24.11.2006).
However the stay of displacee, who comes back/called back to the station from where displaced before completion of three months of active service will remain uninterrupted. (Amended on 15.11.2007)

15.2     Second priority list prepared as per para 15.1 above, shall be displayed on  KVS  website by 5th April, and representations  against it will be received up to 15th April.  Final  Transfer orders, after taking representations into consideration, shall be issued by 20th April.   

15.3     Any correction/modification  which become necessary in  transfers   as per   first and second priority lists  by KVS (HQ) shall be issued by 10th May. 




Applications for intra region request transfer shall be considered by the Regional Transfer Committee only  after the inter region transfer orders have been  issued by the KVS (HQ). 

16.1          Request  Transfers  against available vacancies by Regional Office.

The  first priority list shall be prepared by listing of applications received for intra-regional transfers taking into account the entitlement points as per para 13 above.  This priority list  shall be displayed on RO website  by  12th May.   Representations  against transfers proposed in first priority list shall be received by 20th May,   and final  transfer orders shall be issued  by   25th May. The first priority list shall be prepared as per provisions of para 12 and 13  above. 

16.2     Transfers of persons in PCGR category by displacement of others by Regional


             Where intra region transfer is sought by a teacher coming under PCGR category and no vacancy is available at the station of his choice, required vacancy will be created as per provision of para 15.1.  The teachers so identified for displacement shall be called for counseling by the RTC by 28th May.

          Thereafter, second transfer list shall be displayed on RO website  by  31st May, representations, if any,  against  transfers proposed therein  shall be received  up to  10th June,  and final  transfer orders shall be issued by 15th June.

Teachers who are transferred on request through operation of priority lists (Inter Regional Transfer) shall not be displaced in Intra Regional Transfer of persons in PCGR Category under para 16.2 during the same year, in which they have got request transfer. Further the teachers coming under PCGR category except MDG/DSP (Amended on 15.11.2007) shall have to indicate five choices of different stations for request transfer as prescribed in transfer application. (Amended on 04.12.2006).

16.3     Any corrections/modifications in  transfers   as per  first and second priority lists  issued   by ROs

shall be issued  by 30th June. 


17.1     Notwithstanding anything contained in Para 11.1, transfer application of a teacher may be entertained  up to 31st August  for transfer to a station in respect of which no other person has made  request even if such teacher has not submitted the application in the prescribed proforma by the last date specified in Para 11.1. In case of  vacancies in Priority Areas requests of  teachers shall be considered throughout the year.

17.2    KVS reserves the right to transfer any teacher to any place at any time  due to administrative exigencies.    Commissioner may pass orders  in such cases.  

17.3   Transfers on account of serious illness, when it is not practicable to defer the transfer till next year without causing  serious danger to the life of the teacher, his spouse or ailing son/daughter, as well as the cases covered under DSP ground (Amended on 15.11.2007) may be effected by Commissioner at any time during the year. 

17.4     Commissioner will be competent to make such departure from the Transfer Guidelines, as he may consider necessary, with the approval of the Chairman, KVS.  Moreover such departures will not be made for the cases covered  under categories (i) and (ii) of para 12.1. (Deleted on 15.11.2007)(Amended on 25.04.2006)


Mutual transfers (involving two persons) (Deleted on 15.11.2007) of teachers within the same category will be allowed provided provisions of Para 12.1 are not attracted in either of the two cases.  Request of the employees/ teachers received by 25th of July of the year for mutual transfers shall be entertained and orders to this effect will be issued by 31st July of the year (Amended on 15.11.2007). Intra-regional mutual transfers will be finalized and orders issued by the concerned Assistant Commissioner.  Requests for  inter-regional mutual transfers shall be forwarded to  KVS (HQ).  Mutual transfers shall be considered  only after inter and intra region transfers are over for all categories.   (Amended on 25.04.2006)


For ready reference, calendar of activities in respect of transfers is summarized below:-

Sl. No


Relevant Para No. of the Guidelines


For  2006

For 2007 & onwards


School-wise Allocation of Posts for the next academic session


15th Feb.

30th Nov.


Determination of School-wise surplus staff and vacancies.


5th March

15th Dec.


Calling for details by RTC for  voluntary and  admn. transfers to eliminate surplus.


25th March

10th Jan.


Intra-regional   transfers  to eliminate  School-level  surplus


27th March

15th Jan.


Submission of   details of staff which is  surplus  in a  Region , to KVS(HQ) for Inter-regional  Transfer.


27th  March

20th  Jan


Inter-regional   transfer orders  to eliminate surplus at regional level


31st March

31st Jan.


Display of  vacancies on website for Priority Areas


1st April

31st Jan.


Inviting application against above vacancies by KVS(Hqrs)


17th April

15th Feb


Issue of Transfer orders based on applications received


27th April

25th Feb


Admn. Transfers to Priority Areas , by Commissioner


5th April

25th Feb.


Issue of  Posting Orders of persons transferred to Priority Areas by Assistant Commissioner


20th April

10th March


Display of vacancies for non- Priority Areas on KVS website.


25th April

5th Dec


Receipt of transfer applications by ROs


15th May

22nd Dec


Receipt of transfer applications from ROs by Hqrs


30th May

10th Jan.


Display of First Priority List of Inter-regional Request Transfers against available vacancies on website by KVS (Hqrs)


25th June

20th Feb.


Receipt of Representations on First Priority List


10th July

10th March


Issue of Inter-regional Transfer Orders pursuant to (15) above


15th July

5th April


Display of Second Priority List of Inter-regional Request Transfers proposed to be effected through displacement.


16th July

5th April


Receipt of representations on Second Priority List


31st July

15th April


Issue of Inter-regional transfer orders pursuant to  (18) above


16th Aug.

20th April


Corrections/Modifications in   Inter-regional transfer orders issued as per (17) & (20) above.


5th Sept.

10th May


Display of First Priority List of Intra-regional Request Transfers on website by ROs


6th Sept.

12th May


Receipt of representations on First Priority List by RO


20th Sept.

20th May


Issue of Intra-regional Transfer Orders pursuant to (22) above


25th Sept.

25th May


Counseling at RO of teachers identified for displacement as per para 16.2


26th Sept.

28th May


Display of Second Priority List of Intra-regional transfers on website by RO


1st Oct.

31st May


Receipt of representations on Second Priority List


15th Oct.

10th June


Issue of Intra-regional transfer orders pursuant to  (26) above.


20th Oct.

15th June


Corrections/Modifications in Intra-regional transfer orders issued pursuant to  (23) & (27) above.


30th Oct.

30th June


Transfers Orders under Special Circumstances.


As given in para 17

As given in para 17


Mutual Transfers


15th Nov.

31st July


Transfer against no taker vacancy



31st August


            Transfer TA as per KVS rules will be admissible in case of administrative transfers, but not in case of request transfers except in the following circumstances:-

(i)                  Where request transfer is effected against a vacancy in a school located in a Priority Area, or  

(ii)                Where a person posted in a school in a Priority Area is transferred out on request on completion of prescribed minimum tenure. 



            Assistant Commissioner shall be competent to change the headquarters of a teacher for a period not exceeding 180 days at a stretch within an academic session to any other school within the region on following grounds of administrative exigencies: -

i)        In case no person is available for engagement on part-time contract basis to fill a vacancy (including a leave vacancy) in a school, and 

ii)      For ensuring better utilization of manpower. However, the Assistant Commissioner shall take due care while changing such headquarters temporarily so that the academic interest of the students at the employee’s present place of posting are not adversely affected.  


If any difficulty arises in giving effect to these guidelines, the Commissioner may pass such orders as appears to him to be necessary or expedient for the purpose of removing such difficulty. 


            These guidelines shall, mutatis mutandis, apply to non-teaching staff. 


            All employees are expected to adhere to Rule 59 (27) of the Education Code and Rule 20 of the CCS (Conduct) Rules,1964, which read as under : 

            Rule 59(27) of the Education Code:


“No teacher shall represent his grievance, if any, except through proper channel, nor will he canvass any non-official or outside influence or support in respect of any matter pertaining to his service in the Vidyalaya.” 


            Rule 20 of CCS(Conduct) Rules:

“No Govt. servant shall bring or attempt to bring any political or other outside influence to bear upon any superior authority to further his interest in respect of matters pertaining to his service under KVS”. 

Violation of above provisions amounts to misconduct, and would be liable to be punished. 

*Time frames mentioned in these guidelines are generally those which will be applicable from 2007 onwards. Relevant time frames for 2006 are given in Para 19.



Type of Diseases Prescribed as Valid for Transfer on Medical Grounds.


            (i)         CANCER
            (ii)        PARALYTIC STROKE
            (iii)       RENAL FAILURE

            (v)        THALASSAEMIA
            (vi)       PARKINSONS’ DISEASE
            (vii)      MOTOR-NEURON DISEASE

(viii)   Any other disease with more than 50% physical and /or mental disability duly examined and recommended by respective Regional Medical Board with latest records/reports (with in three months).     

The brief description of illness which will be considered as medical grounds for the purpose of transfer, in terms of transfer guidelines is as under.  Medical terms referred herein will bear meaning as given in the Butterworth’s Medical Dictionary.           

 (i)        Cancer  

It is the presence of uncontrolled growth and spread of malignant cells.  The definition of cancer includes leukemia, lymphomas and Hodgkins’ disease. 


This excludes non-invasive carcinoma(s) in-Situ, localized non-invasive tumour(s) revealing early malignant changes and tumour(s) in presence of HIV infection or AIDS; any skin cancer excepting malignant melanoma(s) are also to be excluded. 

(ii)        Paralytic Stroke 

(Cerebro-vascular accidents) Death of a portion of the brain due to vascular causes such as (a) Hemorrhage (cerebral), (b) Thrombosis (cerebral), (c) Embolism (cerebral) causing total permanent disability of two or more limbs persisting for 3 months after the illness.


i)          Transient/Ischamic attacks. 

ii)         Stroke-like syndromes resulting from 

   a) Head Injury

b) Intracranial space occupying lesions like abscess, traumatic hemorrhage and  tumour.

c)Tuberclosis meningitis, Pyogenic meningitis and meningococal meningitis. 

(iii)    Renal failure 

It is the final renal failure stage due to chronic irreversible failure of both the kidneys.  It must be well documented.  The teacher must produce evidence of undergoing regular haemodialysis and other relevant laboratory investigations and doctor certification. 

(iv)    Coronary artery disease where by-pass surgery has been actually done: 

The use of surgery on the advice of a consultant cardiologist to correct narrowing or blockage of one or more coronary arteries. 

Exclusions : 

Non-surgical techniques such as the use of either balloon or LASER via a catheter introduced through the arterial system are excluded. 

(v)     THALASSAEMIA      

It is an inherited disorder and it is diagnosed on clinical and various laboratory parameters.  Patient with Thalassaemia who is anemic and is dependent upon regular blood transfusion for maintaining the hemoglobin level.  In addition he is on chelating agent and other supportive care. 


                  i)     Thalassaemia major: - History of blood transfusion/ replacement  at less than three months  interval.  It must be well supported by all medical documents.  The history should include the periodicity/duration of blood transfusion/ replacement required by the patient/Chelation therapy. 


(a) Patient may have Thalassaemia minor. His anemia may become severe because of concurrent infection or stress.  Anemia may become severe because of nutritional deficiency or other associated factor. 

(b) Blood transfusion is not required and these patients do not require Chelation therapy. 


Slowly progressive degenerative disease of nervous   system causing tremor, rigidity, slowness and disturbance of balance. 

Must be confirmed by a neurologist. 

Inclusion :        

Involuntary tremulous motion with lessened muscular power, in parts not in action and even when supported; with a propensity to bend the trunk forward and to pass from a waling to a running pace, the senses and intellects being uninjured.                                     


(i)         Patients who are stable with the support of medicine. 

(ii)        Detection of Parkinsons’ disease within the duration of 5 years. 

Requirement  : 

Date of detection of the disease, hospitalization extent of   involvement, duration of treatment along with discharge summary should be furnished.  Mention should be made about the progressiveness of the disease, and summary of inception of the patient must be confirmed by Neurologist. 

(vii)      MOTOR-NEURON DISEASE  :  

Slowly progressive degeneration of motor neuron cells of brain and spinal cord causing weakness, wasting and twitching in limbs and difficulty in speaking and swallowing. 

Must be confirmed by neurologist.     

Inclusions  :

Irreversible/progressive motor neuron disease with presence of weakness wasting and fasciculation of limbs with/without brisk tendon jerks and extension painter response.  


Weakness of muscle due to other causes like infections, neuropathy traumation, idiopathic, motor-neuron disease involving less than 02 limbs and the muscle power is more than 3 grades.

            Requirement  :

It should be duly supported by MRI, EMG and nerve conduction test. 

(viii)  Any other disease with more than 50% physical and /or mental disability duly examined and recommended by respective Region Medical Board with latest records/reports (with in three months).  



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